Arizona Christian University
  • Glendale, AZ, USA
  • Hourly
  • Full Time

General Job Brief:

Under direct supervision of the Accounting Manager, the Accounts Payable & Payroll Specialist will oversee day-to-day Accounts Payable function for the University and semi-monthly Payroll processing.


Typical Duties:


Accounts Payable and Vendor Management

  • Manage Accounts Payable Process - receive, review, and verify high volume of invoices, credit card expense reports, disbursement requests, and reimbursement requests
  • Verify transactions have proper signature authority/approval(s) and are properly coded and comply with financial policy and procedures
  • Follow up on discrepancies and issues, as needed
  • Enter batches of disbursement requests for payment, weekly
  • Process accounts payable, obtain signatures, match checks to invoices, and mail/distribute as requested, weekly
  • Reconcile payments, prepare account analysis, and monitor for timeliness and accuracy, as needed
  • Develop and maintain vendor files; respond to inquiries about vendor and/or payment issues
  • Collect and maintain filing system for Contract Vendor/Employee W-9s
  • Collect credit card expense statements, verify accurate completion, signatory approval, and coding; reconcile to statement; prepare import worksheet for Accounting Manager
  • Collect mileage reimbursement forms, verify accurate completion and signatory approval for processing via Payroll
  • Prepare IRS1099 Misc and Int forms, annually



  • Process semi-monthly payroll for all ACU employees
  • Collaborate with HR to ensure smooth systems are in place with HRIS to process timely
  • Distribute W-2s, annually
  • Provide semi-monthly and periodic reports to Controller



Other Duties and Responsibilities

Collaboration, organization, and efficiency are critical to success in this role. Completing other duties and tasks with utmost integrity and professionalism, as directed and not necessarily mentioned in this description, will be expected.



Knowledge of the Accounts Payable and payroll processes using vendor software


Education and Experience: (Classification is typically expected to possess.)

Associates Degree in Business or Accounting preferred.


Must possess a minimum of 2 years of accounts payable and payroll processing experience, preferably in a non-profit environment. Highly desire a combination of AP and payroll in a Higher Education environment.


Experience with BlackBaud's Financial Software (Financial Edge) and lsolved/lnfinisource is highly desired.


Ability and Skills: (Classification is typically expected to possess, or show potential of satisfactory development when placed in the job.)

  • High attention to detail and accuracy; highly organized
  • Ability to effectively communicate with others and to work harmoniously with related personnel
  • Ability to organize and prioritize work
  • Ability to review operations for efficiencies; make suggestions for improvements
  • Highly proficient in Microsoft Office products (Word, Excel, Outlook) and Google mail
Arizona Christian University
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